About ECMTA

Rules of the ECMTA

RULES

1. The name of the Association shall be Euroopan kamarimusiikkipedagoginen yhdistys ry in Finnish, Europeiska Kammarmusikpedagogiska Föreningen rf in Swedish, and its registered office shall be in Helsinki, Finland.

In international contexts, the Association shall use the unofficial English name European Chamber Music Teachers Association (ECMTA). The working language of the Association shall be English. The by-laws of the Association shall be available in Finnish and English, but only the Finnish version shall be legally binding.

2. The purpose of the Association shall be to promote chamber music activities and training in Europe. For this purpose, the Association shall, on a non-profit basis: organise various events related to chamber music, such as concerts, courses, training events and conferences; publish pedagogical materials; and, as circumstances allow, collaborate with music education institutions and decision-makers in the field. The Association shall submit proposals and initiatives to improve the status of chamber music activities.

3. The Association may accept as Members both private individuals (Individual Members) and music education institutions or similar national organisations that are corporate bodies, domiciled or operating in Europe and providing training in the field, the latter hereinafter referred to in these By-Laws as Corporate Members. The Association may further accept as Members chamber ensembles with 2 to 5 members which are corporate bodies and which demonstrably engage in teaching activities; these are hereinafter referred to in these By-Laws as Chamber Ensemble Members.

At meetings of the Association, the voting rights of a Corporate Member or Chamber Ensemble Member shall be exercised by a representative appointed by that organisation.

A private individual or corporate body wishing to support the purpose and operations of the Association may be accepted as a Contributing Member.

4. At general meetings of the Association, each Individual Member shall have one (1) vote, each Chamber Ensemble Member shall have two (2) votes and each Corporate Member shall have three (3) votes. The representative of a Corporate or Chamber Ensemble Member may not assign their right of representation to any other party. Contributing Members shall have the right to attend and speak at general meetings.

5. Private, Corporate, Chamber Ensemble and Contributing Members shall be charged an annual membership fee determined by the Board for each Member group. Any Member who has defaulted on payment of the membership fee in any previous financial year shall be barred from voting at general meetings of the Association until all fees in arrears have been paid in full.

6. A Member wishing to resign from the Association shall notify the Board or its Chairman in writing or announce the resignation at a general meeting of the Association, to be entered in the minutes. The resigning Member shall be released from the membership and related responsibilities towards the Association at the end of the financial year during which the notification or announcement of resignation has been made.

7. A Member who has defaulted on payment of the membership fee for one month beyond the due date may be considered by a decision of the Board to have resigned from the Association. A Member thus removed from membership may rejoin the Association by paying the fees in arrears and the current fee, subject to approval by the Board. If a Member has by his/her actions within or outside the Association caused significant harm to the Association, or no longer fulfils the criteria for membership required by law or in the By-Laws of the Association, such a Member may be expelled from the Association on a motion by the Board carried at a general meeting of the Association by a majority of at least 2/3 of votes cast.

8. The operating period of the Association shall be the period between two Annual General Meetings.

9. The day-to-day business of the Association shall be managed by the Chairman of the Board, elected at an Ordinary General Meeting for a term of three years at a time, and a Board comprising three to seven (3–7) ordinary members and two (2) deputy members.

The Board may consult experts or appoint committees at its discretion.

10. The Board shall be convened by the Chairman, or in his/her absence by the Vice-Chairman, as required and shall be quorate if at least half of the members are present. The invitation to a Board meeting shall be conveyed to Board members one (1) month before the meeting. At meetings of the Board, matters shall be resolved by simple majority, the Chairman having the casting vote.

11. Meetings of the Board shall be minuted, and the minutes shall be signed by the chairman and secretary of the meeting and inspected by two (2) scrutinisers of minutes appointed at the meeting.

12. The Association shall have one (1) Auditor and one (1) Deputy Auditor. The term of office of the auditors shall be the period between two Annual General Meetings.

13. The Chairman and Vice-Chairman of the Board shall sign for the Association each severally.

14. The duties of the Board shall be:
- to organise itself immediately after election by selecting a Vice-Chairman from amongst its members and a Secretary and Treasurer from amongst its members or from outside,
- to convene general meetings of the Association and to prepare the agenda for them,
- to manage execution of decisions made at general meetings of the Association,
- to accept new Members,
- to keep a roster of Members,
- to manage the finances and assets of the Association and to ensure that books are kept and financial statements prepared,
- to decide on the selling, exchanging and pledging of the Association's property,
- to represent the Association against any third party or against any Member of the Association,
- to draw up a periodical report at the end of its operating period for approval by the Ordinary General Meeting,
- to take any action required for advancing the purpose of the Association.

15. The Ordinary General Meeting of the Association, where the officers of the Association are elected, shall be held every third year by the end of April.

At the Ordinary General Meeting, the agenda shall comprise the following:
- presenting the periodical reports, accounts and auditors' reports for the previous operating period and confirming the annual accounts,
- granting discharge from liability to the Board or adopting any other measures warranted by the administration of the Association during the operating period and the report thereof,
- electing a Chairman of the Board and three to seven (3–7) ordinary members and two (2) deputy members to the Board for the next operating period,
- electing an Auditor and a Deputy Auditor to review the accounts and activities of the operating period,
- any other business presented by the Board or submitted by members of the Association.

16. The general meetings of the Association shall be minuted. The chairman of the meeting shall sign the minutes, which shall be inspected by two (2) scrutinisers of minutes elected at the meeting. At general meetings of the Association, each qualified Individual Member shall have one (1) vote, each Chamber Ensemble Member shall have two (2) votes and each Corporate Member shall have three (3) votes.

Votes taken shall be by open ballot unless a closed ballot is requested. Votes shall be resolved by simple majority except when deciding on the matters specified in sections 7 and 22. In case of a tie, the chairman shall have the casting vote in a case of an open ballot; in case of a closed ballot or an election, a tie shall be resolved by drawing lots.

An extraordinary meeting of the Association shall be convened if at least one tenth (1/10) of the voting Members of the Association consider it necessary and submit a written proposal to that effect to the Board. The Board shall notify Members and representatives of Members of a general meeting at least six (6) weeks beforehand by letter or e-mail, using addresses they have given. The invitation to the general meeting shall list the agenda. In order to exercise their voting rights at the general meeting, Members shall register for the meeting beforehand by the date mentioned in the invitation to the general meeting, which may be no earlier than four weeks from the date of the invitation.

17. The financial year of the Association shall be from 1 January to 31 December. The accounts and other documentation on the administration of the Association shall be submitted to the Auditor at least six (6) weeks before the Ordinary General Meeting of the Association for the purpose referred to in section 18.

18. The Auditor shall submit to the Board a report addressed to the Ordinary General Meeting of the Association concerning the annual audits of the accounts and administration of the Association, at least two weeks before the Ordinary General Meeting.

19. Any revenue from membership fees and donations shall be used to fulfil the purpose of the Association. The Board shall be jointly responsible for the management of the funds of the Association.

20. Motions concerning amendments or additions to the By-Laws or the dissolution of the Association shall be carried if upheld by a majority of at least 3/4 of votes cast at a general meeting and at a second general meeting held no earlier than two (2) months from the previous. If the Association is dissolved, its funds shall be used towards promoting chamber music training in Europe, as decided at the Association's last general meeting.

21. In all other respects, the provisions of the current Finnish Associations Act shall apply.